Recruitment marketing automation is not something new, but something that’s clearly in action across all recruitment firms. Recruitment is not a one-way deal. As much as a candidate works to make his/her profile look great, so does a brand or recruitment firm. Attracting talent can be challenging if recruiters pose to look too clever or too easy with no interesting substance to grab a candidate’s attention.

Recruitment needs both the candidates and the company to be equally interested in each other. John Vlastelica, the Managing Director of Recruiting Toolbox, recommends leveraging the interest and passion of your respective candidate pool to trigger more attractive messaging.

Candidate-data rules

Assuming that your candidates will rush to you can turn out to be delusional, especially if you are doing nothing to be seen. Modern recruitment marketing automation needs companies to keep a tab on what social sites their ideal candidates use, what communities they participate in the most, and what kind of technology they are interested in. By monitoring and collecting these data on recruitment automation software, companies can then line up a more relevant conversation with these candidates with the help of marketing automation examples.

Why does a company need to worry about a candidate’s preferences when in such situations companies have the upper hand?

Myth busted. You, as a brand, do not have the upper hand. If a candidate is genuinely a fit for your company, you’d surely want that candidate to join your team. When you talk to your ideal candidates on the lines of what interests them, you are most likely to get a positive response. Including culture compatibility in recruitment marketing messages can help in creating the right work environment. You create a workspace where your workers love what they do as well as where they are doing it.

Recruitment marketing automation formula 101: Mind your medium for better results

Your messaging efforts will go in vain if you are not paying attention to your medium. Each marketing medium is different; obviously, rules will also be different. For instance, voicemails should not cross 30-40 seconds and should be very short and focused. Similarly, emails should be capped at 2-3 short paragraphs. Twitter already has a limit on the number of characters, still keeping it shorter than 140 characters is great. Talking about social media conversations, Facebook is probably where a majority of your candidates are. So, for Facebook messages, you can stick to 2-3 casual sentences.

marketing automation comparison

Everything boils down to high-end personalization and automation: Recruitment Marketing Automation

Whether you are sending a voicemail or emails, you KNOW what to share, when to share and HOW to share. But what present recruiters are missing out is- personalization. With all the candidate data, recruiters are creating drip email campaigns where one email goes out after the other with the help of recruitment marketing automation. The problem is, they lack personalization. These emails are boring, run-of-the-mill-kind and repetitive.

Does this mean, you sit down to call up everyone one by one and talk to them for hours? or maybe write to them in colored papers? NO.

Personalization is addressing candidates with proper communication which can be automated with the help of automation software. Using benefits of recruitment marketing automation you can monitor and analyze candidate data and creating lifecycle email campaigns based on that is one way to stop being dull.

What are lifecycle emails? These email campaigns carried out with recruitment automation software address candidate needs over time. It lets you dynamically segment your candidates based on various factors like experience level, social interactions, previous job history, skill sets, recruitment status, engagement level, and more.

Based on the segments, you can create tailored messages that are relevant and actionable. You want your candidates to respond and move ahead in the funnel. Using sales and marketing automation you can create automated workflows and set triggers to keep the loop going on. Remember, segmentation is dynamic which means your candidates are also segmented based on the immediate actions they take (or don’t take).

Lead conversion is a multi-step affair. When a new lead enters your funnel, the first step is to segment that lead based on various (and appropriate) criteria like job, family background, skill sets, location, etc. Once the basic segmentation is done, using marketing automation platforms you can automate a welcome email series for the new leads to welcome them into your network.

You can make this a two-email series wherein you can quickly follow up to urge them to add more information about their skills and interests. You can also ask them to pick their choice of segment that aligns with their interest and job search based upon the sales and marketing automation software. Proper segmentation and lead information make way for a longer drip email series; say a series of probably 10-12 nurturing emails. This drip campaign depends on many factors and triggers.

Lead activities are dynamic, so is the segmentation. Hence, your drip campaign should encompass all the major activity triggers that can happen before or after each email in that series. You can create periodic job alerts, industry updates, guides, and other such relevant content for more engagement. All these stands valid for those leads who have completed their application process within the first 72 hours.

However, there will always be a segment which did not, and that can be due to many reasons- getting stuck mid-way, lack of internet, unaligned content, etc. For such leads, you can use marketing automation tools to create an automated email campaign to urge them to quickly finish their application process, highlighting all the core benefits they’d get once they have completed the process. Showcasing what they might miss out can trigger action as a result of reverse human psychology.

Below is a workflow setup for 21 days. If you look carefully, this workflow is for one particular candidate in a particular segment. In these 21 days, the candidate receives easy-to-understand emails that aim at preparing the candidate with all the information required for the job, about the company, and the future career prospects. You can include all the information in your CRM to make your email marketing more updated.

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Spilling the beans: Final takeaway

The secret to higher candidate engagement is to discard the commonly believed notion of “one-size-fits-all” recruitment. Understanding and accepting that each candidate brings a different set of skills to a company, it can help companies to design a recruitment strategy utilizing recruiting automation that improves conversion. When a company respects the individuality of a candidate, it simultaneously creates a ‘brand individuality’ (which is a win-win situation for both).


Ankit Prakash is principal founder of Aritic. Ankit is a passionate and determined entrepreneur; building successful Internet product since 2006.


  1. George Evans Reply

    Thanks, Ankit, it’s a great article on Artificial Intelligence! It really includes a nice study too!

  2. Alan Stewart Reply

    Excellent article on marketing automation strategy which can be helpful for a marketer. Thank you!

  3. Mary White Reply

    Marketing automation is a great platform which can help marketers carry out tasks in a secure manner. Thanks a lot for updating it.

  4. Amanda Green Reply

    Very well written! Thanks a lot for sharing this work about the real world recruitment marketing automation.

  5. Diana Sanders Reply

    Great work Ankit! on updating information about marketing automation strategy.

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